Introducing Flo AI: Meet Flo, Your Procurement Copilot

Who it's for: Anyone who interacts with Spendflo. Flo helps requesters, approvers, procurement, and AP equally.

What you'll learn: What Flo can do, how to ask it questions, and when it acts on its own vs. asks you first.

Flo is the AI agent layer built into Spendflo. 

There are three Flo agents working together, each owning a piece of the procurement lifecycle.

Figure 4.1 — Flo AI home. Suggested prompts adapt to your role and recent activity. Below, the chat input accepts plain-English requests.

The three agents

• Flo Procure handles intake, vendor onboarding, approval routing, and PO creation. For standard requests, it can complete the full lifecycle without human intervention.

• Flo Contracts ingests every contract you upload, extracts the key fields, flags risk clauses, and tracks obligations and renewal dates.

• Flo AP matches bills to POs and contracts, surfaces variances, and queues clean invoices for payment.

Three ways to use Flo

1. Ask a question. Open Flo AI from the sidebar and type a plain-English question — "What's pending on the Matrix Labs request?", "Show me agreements expiring this quarter", "Compare our Adobe spend to the industry benchmark."

2. Raise a request. Describe what you want to buy, and Flo pre-fills the intake form for you.

3. Let Flo act. For requests that match a known pattern (renewal of an existing tool, software under your auto-approve threshold), Flo handles the full workflow autonomously and notifies you when it's ready for sign-off.

When Flo escalates

Flo automatically hands off to a human when the request is high-value, the supplier is new, the contract has a non-standard clause, or your company policy requires a specific reviewer. You'll see a clear note explaining why.

Tip:  The Ask Flo button at the top right of every screen is context-aware. If you're on a supplier page, Flo defaults to questions about that supplier. If you're inside a request, it defaults to that request.