Understanding the app insights listing table

Overview

The App Insights listing table provides detailed information about all applications in use across the organization. Each row in the table displays key data such as the app name, vendor, license information, and usage metrics.

This view helps users keep track of application performance, usage, and , making it easier to assess the value of each app in real-time. Additionally, the table also supports filtering and sorting, allowing users to focus on specific apps, departments, or usage patterns.

By default, the product inventory is set to display only Business Apps, excluding Non-business apps or Social websites that have been identified. To apply specific criteria for filtering the inventory, click on the "Filter" option.

The filter drawer will present some standard fields that you can use for filtering. To discover more fields to filter on, scroll down in the drawer to the "Add filter" section and search for the desired field. Once selected, the chosen field will be displayed.

After making your filter selections, the inventory will be updated to show products that meet the specified criteria, and the applied filters will be listed above. To learn more about Search and Filter, please refer this article. (Link to Search and Filters Article)

Learn more about the app insights listing page components from the following descriptions -

Component	Description
Application	The name of the software application being tracked in the organization.
Vendor	The name of the vendor providing the application.
User Engagement	The level of user activity with the app, categorized as High, Medium, Low, or No Usage - based on how frequently and extensively the app is used by the organization’s employees. The user engagement data is what determines how frequently the tools are used by the users, and can be actioned on, if the usage is less - like one click downgrade or reclaim.
Owner	The internal stakeholder responsible for the application, overseeing its usage and contracts.
Users	The number of users actively using the application within the organization.
Classification	The type or classification of the application (e.g., Business, Non-Business and Undefined).
Category	The category or function of the app, such as marketing, IT, or finance-related tools.
License Info	Detailed information about the licenses associated with the application like usage and engagement. This simply displays if a direct integration is present or not
Tags	Custom tags assigned to the application for easier categorization and filtering.
Discovered On	The date when the application was first discovered or
Access Risk	Access risk on our platform is calculated based on the permissions that the application asks for from the users.
Source	The origin of the application’s data, which could be discovered via integrations , chrome extension or direct integration.

Choosing columns

To change the columns displayed, click the settings icon just above the table, it’ll let you customize the table and show you fields relevant to you based on your selection.

Select the column you want to view or remove the column you don't want. The inventory will be shown with the chosen columns.

Sorting action on the table

To sort by a particular column in the inventory, click on the column header:

The first click will sort ascending.
The second click will sort descending.
A third click will clear the sort.

The following columns can be sorted:

Application
Vendor
Owner
Users
Discovered On
Access Risk

Key Benefits

Comprehensive Data: View app names, vendors, licenses, and usage all in one table.

Simplified Management: Track app utilization at a glance.

Enhanced Decision-Making: Use data to decide on renewing, upgrading, or removing apps.

Quick Access: Easily sort and filter the table to view specific apps or metrics.

For more details to view and manage the app insights page, click here.