Overview

The spend management feature allows organizations to compare actual expenses incurred against the planned or contracted expenses, providing insight into any deviations that may be present. This information can be used to renegotiate contracts or downgrade existing ones to save costs.

Spendflo's integration with a finance system also helps companies uncover Shadow IT by scanning expense data to identify spend on unsanctioned apps before they proliferate. This feature allows businesses to consolidate opportunities where multiple teams are paying for the same app, saving costs and increasing efficiency.

Lastly, Spendflo helps identify paid applications that are under-utilized or no longer in use, allowing companies to stop paying for subscriptions that they don't need. By doing so, they can save costs and optimize their SaaS inventory.

Quickbooks Finance Integration

Spendflo integrates with Quickbooks and analyses SaaS expenses for your organization. Spendflo will automatically match transactions to the correct application, summarise expenses and provide insights. This guide follows step by step process on how you can install the integration and gain its maximum benefits.

Prerequisites

To begin the installation, you must be a Quickbooks Administrator.

Open Integrations page

1. Go to the Integrations page and click on connect button on Quickbooks.

2. Click on the open window and authorize Quickbooks using your Quickbooks credentials in the new window.

Authorize your Quickbooks credentials

1. Log in to Quickbooks using the admin credentials

2. The system will automatically verify your details, and you’ll see an all-done screen when the authorization is complete.

Come back to Spendflo

When you come back to the Spendflo window, you’ll see the successful setup prompt; click Finish Setup.

The integration is still in draft mode; we’ll finish it up in the next steps.

Configure the app

Go to the connected apps screen on Spendflo Integrations; you’ll now see Quickbooks on the connected apps section; click Configure to complete the setup.

Select expenses

Spendflo will display any account that has an account type as Expense, Other Current Asset, Cost of Goods Sold or Accounts Payable in Quickbooks.

1. Select the expense categories that you'd like to import and click Continue. 

2. Select the dates from when you’d like to import and click Import Transactions

3. The setup is complete, you will see the transactions page getting populated