Overview
Vendor mapping is a crucial process that ensures accurate alignment between the vendors identified in Spendflo and those discovered or imported through external integrations, such as SSO or ERP systems. By mapping vendors correctly, organizations can consolidate their vendor data, streamline workflows, and ensure accurate reporting.
For products discovered via Spendflo's SSO integration, vendor mapping allows the system to associate those products with the corresponding vendors in Spendflo's catalog. This association provides a complete view of product usage and spend, making it easier to monitor and manage software resources.
When using ERP integrations, local vendor names from the ERP system may differ from the standardized vendor names in Spendflo’s catalog. Proper mapping ensures that imported vendors are correctly recognized, avoiding data duplication and inconsistencies.
Additionally, usage data from these vendors must be accurately mapped to enable actionable insights. Without proper mapping, users may face fragmented data, making it harder to evaluate vendor performance, manage agreements/contracts, or optimize license utilization.
Vendor mapping not only simplifies data reconciliation but also enhances reporting accuracy and decision-making. If you need assistance with vendor mapping, you can always reach out to your onboarding manager for step-by-step guidance. This ensures a smooth setup process and maximizes the benefits of Spendflo’s integrations and insights.
Follow the steps below to map vendors imported via ERP integrations, manual entries, or agreements.
Mapping vendors on the platform
Step 1. Navigate to Settings → Integrations → Connected apps.
Step 2. With an existing integration, the option to “Edit” is available to the configured tool. For more details on how to carry out the integration steps, click here.
Step 3. Click on “Vendors” from the left navigation bar.
Review the mapped vendor list, which includes columns for:
Vendor Name: The name from the external vendor.
Spendflo Vendor: The mapped name within the Spendflo platform.
Status: Mapped, Suggested, or Unrecognized.
Source: Where the vendor data was imported from (ERP, manual, contracts).
Additional information
Auto-Mapping: Vendors with an exact match in Spendflo are automatically assigned the status Mapped.
Handle Suggested Matches: For vendors with partial matches, confirm the suggested mapping or reassign them to another vendor.
Resolve Unrecognized Vendors: Assign unrecognized vendors to a Spendflo vendor using the Assign action. If no match exists, use Create New to add a new vendor.
Perform Bulk Actions: Select multiple vendors and perform bulk operations, such as mapping or reassigning, to save time.
Reassign Mapped Vendors: Use the Reassign action to correct mappings if necessary.
Review and Finalize: Regularly review vendor mappings to ensure accurate data for usage and benchmarking.
With these steps, users can efficiently manage and map vendors, ensuring clean, consolidated data within Spendflo. For more support on this, kindly reach out to your dedicated engagement manager.
To learn more about vendor management, click here.
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